We're Hiring - Executive Assistant
- George Emery
- May 27
- 3 min read
Updated: May 28
Job Title
Executive Assistant to the Founder & CEO
Location
Kamloops, BC (Hybrid – partial remote, partial in-office)
Job Type
Part-Time (25+ hours per week)
Salary Range
$28.00 - $33.00 / per hour
Benefits
Extended health and dental coverage + 3 weeks minimum vacation
Note: We typically work all together in-person at our office 1-2 days per week!
Submission Deadline
June 12th, 2026
Job Summary
Vivacity Technologies is seeking a highly organized, proactive, and strategic Executive Assistant (EA) to provide comprehensive administrative and operational support to our Founder and CEO, George Emery. As a trusted partner in a fast-growing SaaS and IT consulting environment, you will manage day-to-day administrative tasks, optimize workflows, support strategic initiatives and act as a critical bridge between executive leadership, internal teams, and public sector stakeholders. This hybrid role offers the flexibility of splitting time between remote work and our Kamloops office, alongside a consistent 25-hour work week (total weekly hours are negotiable) and a comprehensive benefits package.
Key Responsibilities
Calendar & Schedule Management
Manage and optimize the CEO’s complex, rapidly changing daily/weekly calendar.
Proactively align the CEO’s weekly schedule with core business priorities (Sales, Strategy, Team Growth), ensuring dedicated Deep Work time is carved out and fiercely protected.
Coordinate internal and external meetings, product demos, and stakeholder sessions.
Prioritize and gatekeep incoming meeting requests to protect the CEO’s time.
Communication & Stakeholder Liaison
Act as a primary point of contact between the CEO, public body clients, and First Nations partners.
Draft, review, and polish professional correspondence, technical briefs, and executive emails.
Screen and route incoming calls, general inquiries, and public sector information requests.
Operations & Project Support
Track key project action items and deliverables across the product development and consulting teams.
Compile background research and data summaries for upcoming municipal government contract proposals.
Support in the preparation of high-impact presentations and pitch decks for client meetings and product showcases.
Take ownership of the corporate Document Management ecosystem, optimizing folder structures, access permissions, and document retention.
Assist the CEO in documenting standard operating procedures (SOPs) and drafting internal company policies as the team scales.
General Administration & Financial Coordination
Process executive expense reports and log financial operational receipts accurately.
Organize travel arrangements, building detailed itineraries and booking transport or lodging.
Coordinate team events, local workshops, and executive agendas.
Qualifications & Skills
What We're Looking For
Ideally, 3+ years of experience as an Executive Assistant, Administrative Assistant, or Project Coordinator supporting C-suite executives.
Background or familiarity working with public sector clients is a significant asset.
Technical & Core Skills
Proficiency in modern workspace tools including Google Workspace, Microsoft Office 365, and project management software.
Exceptional organization capabilities with a proven ability to manage multiple high-priority timelines.
Flawless written and verbal communication tailored for government and enterprise-level stakeholders.
Key Attributes
Absolute discretion when handling highly confidential corporate, municipal data, and personal information.
Proactive problem solver who can operate independently and adapt to shifting priorities in a growing startup environment.
Experience in a technology, SaaS, or professional services environment is an asset.
Strong collaborative mindset aligned with Vivacity’s core values of integrity and leading change.
Work Structure and Compensation
Hybrid Schedule: Split time productively between working from home and collaborating on-site at our Kamloops office location.
Compensation: The proposed pay range is $28.00 to $33.00 per hour.
Hours: Negotiable 25 hours per week to start. For the right candidate, there is a clear opportunity for this role to expand in scope and hours (potentially moving to full-time) as Vivacity achieves its growth milestones.
Health & Lifestyle Support: Extended health and dental coverage for you and your family and 3 weeks minimum of paid annual vacation (pro-rated to weekly hours worked) alongside a flexible, trust-based hybrid work environment.
How to Apply
Interested candidates are invited to submit a resume and a concise cover letter outlining their experience helping founders scale operational workflows. Applications can be sent directly to: jobs@vvctec.com